Resources
Better RFQs start with better information.
Practical guidance to help industrial buyers submit clearer specifications, nameplate details and parts lists.
RFQ guidance
Information that helps us source accurately.
Clear manufacturer references, specifications and delivery information can reduce clarification time and improve the sourcing process.
How to prepare an industrial RFQ
Include the manufacturer, model, part number, quantity, technical specification, destination and required date. Attach supporting documents where possible.
Start an RFQ →Using a product nameplate
A clear nameplate photo can reveal the manufacturer, model, serial number, voltage, pressure or rating, date code and other details needed for a sourcing search.
Submit a product reference →OEM vs alternative products
If your requirement must be OEM or genuine, state this clearly. If alternatives are acceptable, identify the specifications that cannot change.
Browse categories →International delivery information
Provide the final destination country and city early. This supports realistic delivery planning and helps identify documentation or shipping considerations.
Delivery coordination →
Product identification
Useful details for an industrial enquiry.
The information required will vary by product, but these details are particularly useful when identifying industrial equipment and spare parts.
Manufacturer
Exact brand or OEM name
Model
Equipment or product model
Part Number
Manufacturer reference, MNR or catalogue number
Serial Number
Equipment serial reference where applicable
Specification
Voltage, pressure, range, connection or other critical details
Supporting Files
Datasheet, nameplate, photograph or drawing
Parts list template
What to include in a multi-item enquiry.
For a long parts list, a spreadsheet or PDF is usually the clearest way to preserve product references, specifications and quantities.
Keeping one product per line also makes it easier to review supplier responses and quotation details.
Line No.
Simple item sequence
Manufacturer
Brand / OEM
Part Number
Exact manufacturer reference
Description
Product name and critical specification
Quantity
Required units
Notes
Required date, certification or acceptable alternatives
Request sourcing support
Ready to send your parts list?
Send your manufacturer references, part numbers, technical specifications and supporting product information for a sourcing review.